Capital and Space Planning
Space Requests and Releases
Complete a request for internal campus space or release one back. Submitted requests are collected and reviewed by the University Space Committee.
Under the leadership of the Associate Vice Chancellor for Physical Planning, Development and Operations (PPDO), Capital and Space Planning plans for capital (any long-term asset, such as land or a building) projects and campus space for students, faculty, staff, academic and administrative units.
Capital Planning includes: working with campus stakeholders from the concept of a capital project on programming and project financial feasibility, as well as preparing the annual Capital Financial Plan (CFP) for Regents’ acceptance.
Space Planning includes: coordinating with campus administration and academic units to ensure that the use of UCSC’s facilities are optimized in support of the teaching, research, and public service mission of the institution. Additionally, Space Planning makes recommendations to campus leadership aimed at ensure campus space is in alignment with strategic goals.
Capital and Space Planning and Projects
Capital Planning process
Capital planning is the iterative process of budgeting for campus growth and renewal in terms of its physical assets (buildings, infrastructure, and land). At UCSC, it takes into consideration proposals for new projects as well as the existing conditions of aging facilities and infrastructure systems. Parameters for weighing priorities include (but are not limited to) enrollment, utilization, work station contact hours, and employment levels. These parameters are reviewed in conjunction with the campus core mission, long range development plans, budget forecasts, and stakeholder feedback.
Capital planning efforts are evidenced in the Capital Financial Plan.
Capital Financial Plan
The Capital Financial Plan (CFP) is updated on an annual basis. Planning for the campus’ building program is an ongoing effort involving individuals and committees at both campus and UC-wide levels. The Capital Financial Plan is a proposed ten-year budget and schedule for all projects over $750,000.
When required, Capital Planning and Space Management staff prepare analyses of previously established capital priorities as well as an assessment of space needs. These, along with new projects proposed by the academic deans, University Librarian, Vice Chancellor for the Division of Finance, Operations, and Administration (FOA), and others, are reviewed by the Advisory Committee on Campus Planning & Stewardship (CPS). In turn, CPS makes a recommendation to approve the plan to the Executive Vice Chancellor and Chancellor.
By mid-year, the Capital Financial Plan is submitted to the UC Office of the President, and negotiations concerning revisions to the campus’ proposal take place as necessary. The program is then submitted to the Regents for review. The plan is “accepted” by the Regents in their November meeting.
If you have a capital project that you wish to propose, please contact CPSM.
Capital projects
A capital project is a new construction, expansion, renovation, or replacement project for an existing facility or facilities. Once the project cost exceeds $35,000, approval must be granted from the EVC, Chancellor, or Regents. Capital and Space Planning aids in completing this process.
Capital Projects Flowchart
