UCruz Vehicle Reservation

Use of University vehicles is limited to faculty, staff, students, and associate members of the campus community on official University business. Use this form to reserve vehicles from UCSC Fleet Services.

A separate Reservation of Fleet Vehicle webform is required for each rental event.

All University vehicles are subject to UCSC parking policies. For parking rates, see the Transportation and Parking Services website for “Daily-A-Permits” for UC vehicles.

For UCSC parking enforcement policy, please go to the UCSC Police website for additional information on citations, payment, and regulations.

* You must enter a valid email address and extension or phone number to receive confirmation. Reservations must have a valid email address and extension or phone number to be honored.

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Student Authorization

Students must submit a signed Student Authorization Form prior to the release of a University Rental Vehicle.

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Requester and Driver Information

The requester’s and driver’s names are required. Regardless if they are the same person, please enter the information. Rental request acknowledgement and/or rental confirmations are acknowledged via email.

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Destination, Rental Date, and Time

Enter destination, date, and times. Reminder: For weekend rentals, keys must be picked up by Friday prior to the rental date; vehicle(s) will only be available on the day reserved.

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Vehicle Type and Quantity

Select the vehicle type and number of vehicles required. Please note: The driver is included in the seating capacity count, i.e., 12 passenger van means driver plus 11 passengers.

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Account FOAPAL Information

The FOAPAL is the UCSC financial account number required to rent a UCruz vehicle. If you do not have this number, check with your financial approver prior to making a reservation.

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Department Authorization

You are required to provide contact information for your department Approver. Your reservation request will not be accepted without this information.

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Important Reminders:

1. You must show a valid driver’s license for all drivers when picking up keys.
2. You are required to complete the mileage card after using the vehicle. Failure to do so can result in added charges.
3. Failure to provide 1 business day’s notification of cancellation will result in a non-cancellation charge of $130.00.
4. If you need an extension, please contact Fleet Services immediately. If it is an after-hours contact, call Campus Dispatch and explain your situation.
5. If you get in an accident, call the local police and follow the instructions on the accident packet in the glove box.
6. Fleet Services is not responsible for lost or stolen personal property. By selecting the Agree and Submit button, you signify that you have read and agree to the terms of the UCSC Vehicle Rental Policy and will ensure all drivers and third-party agents have read and agree to the terms therein. Drivers indicating that they have not read this document at the time of pick-up may be asked to read and agree to these terms before taking a rental vehicle.