Work Management

Mission Statement 

Request a Cost Estimate

To request an estimate, please use the online Physical Plant Work Order Request Form. 

• If you need to change or update accounting data, please contact our Business Manager, Jen Hale, at jhale@ucsc.edu or (831)459-5047.
• If you are unsure who is responsible for supporting your service needs, please contact the Work Order Desk at wodesk@ucsc.edu or (831)459-4444.   

What is a Cost Estimate?

Work Management’s objective when providing a project cost estimate is to deliver an accurate accounting of expected project costs. Typically, the more accurate and detailed the scope of work, the more detailed and accurate the estimate. Work Management will evaluate and include, as necessary, the following elements in your project estimate:

• Design/Engineering Requirements
• Environmental Review
• Demolition/Hazardous Material Abatement
• Construction
• Project Management/Inspections 
• Other Costs
• Contingency

Project Management Services are typically estimated as 15% of the project value. This cost can vary dependent upon the project’s size, complexity, and value. High value, large scale projects that include contracted design services may have lower project management costs similar to the 5-10% project management fee quoted by Planning, Design and Construction (PDC). Small projects that include in-house design support, in addition to the Project Manager’s support, may have a higher fee percentage due to the additional time involved.

Other Costs category may include items such as administrative contracting support, specialized consultant fees, parking/staging fees, UCSC shop support (ex. Lock Shop) and/or any other cost item that does not fit the major category descriptions. Some projects will require services of a consultant to prepare preliminary assessments or conceptual designs before the actual design can begin.

Contingency is assigned to project costs to help cover the cost of unanticipated or hidden requirements realized during the course of the project. Typical contingency assignments are 10%, but can range from 5% to 20% dependent upon project size, type and complexity.

How Much Does an Estimate Cost?

Charges in connection with a rough cost estimate are usually less than $1,200. However, complex projects or highly detailed estimates can be much higher and typically range from $2,000 to $5,000. 

The Project Manager will provide you with a complete estimate of expected project costs and will explain individual category costs in detail. Please note, very complex projects may require a feasibility study in order to define the scope of work to be able to create an estimate. The feasibility study cost will be provided for your approval prior to moving forward. Any questions regarding project costs should be directed to your assigned Project Manager. Project manager contact info can be found at our Directory Page. 

Questions regarding the estimating process may be directed to Work Management Manager Steven Irie at (831) 332-9605 or sirie@ucsc.edu. 

We look forward to working with you.

Construction Schedule

Please click for the current Construction Schedule.

The schedule is maintained and updated monthly by both Work Management Unit and Planning, Design and Construction (PDC). Tracking all scheduled construction projects by area allows adequate coordination of projects with overlapping work areas. 

If you have any questions or concerns regarding a specific project, please contact the project manager for additional details and information. Work Management Unit contact information can be found below or in the Directory Page.